Admin | Executive Assistant

• Job title: Executive Assistant to GM
• Job Ref: W-GMEA-210823
• Opening: 2
• Career Level: Middle-Senior
• Gender: Female
• Minimum Experience: 4 total with 2 years in a similar position
• Location: Dubai International City and Business Bay – UAE 
• Max age: 45 years

This job requires a highly-skilled, experienced, professional, and fast learner candidate to work closely with the GM. You should have a history of being self-motivated with a results-driven approach, goal-oriented in meeting your own deadlines with little to no supervision.

Function Areas

This job involves with handling, supporting, assisting, or coordinating professionally tasks related to:-

• Executive (GM) Assistant / Executive secretary
• Personal Assistant
• Office (Operations) Manager
• HR
• Recruiting
• Supply chain
• Tasks coordination/ Project Management
• Accounting
• Digital Marketing

Qualification

• Female
• Experience certificate/s related
• Highly skilled and experienced with a total of 4 years minimum in secretarial and administrative support.
• Fully aware, skilled, and experienced (2 years minimum) in handling professionally the standard executive assistant duties and responsibilities and able to start handling them ASAP.
• Skilled and experienced in providing support & assistance in the below, and able to handle from the start:-
  • HR
  • Basic accounting
  • Tasks and Calendar Management
• Can handle outdoor admin work when required
• Able to understand the basics of the below in a short period:-
  • Products
  • Supply chain
  • Digital marketing
• Self-motivated with a results-driven approach, goal-oriented in meeting your own deadlines with little to no supervision.
• Highly disciplined and organized to meet all requested works by the stakeholders with excellent results and performance
• Must be: Fast self-learner, confident personality, detail-oriented, 100% physically fit
• Fluent in English with a very clear accent, excellent English grammar
• Skilled and experienced in: MS Word, Excel, Outlook
• Excellent effective and efficient professional business communication, ethics, etiquettes
• Minimum typing speed: 35WPM
• Excellent online search skills
• You should be staying in an area where you have easy access to Business Bay and International City, or have your own car.

Qualifications as advantage

• Working in an industry or environment close to ours is a plus+
• Experience or good knowledge in: FCL/LCL, international purchase, HR, IT, Finance is a plus+
• Hands-on experience with Projects/CRM software is a plus+
• Holding a UAE driving license is a plus+
• Office management with team-leading experience is a plus+
• Arabic is a plus+
• Holding a university/diploma degree related to business, finance, logistics, IT, or engineering is a plus+
• Aware/familiar of the jobs of the below is a plus+
  • HR Generalist
  • IT technical recruiter
  • Accounting and bookkeeping
  • Supply Chain: Sea freight, 3PL, Technical Purchase…
  • Digital Marketing: SEO, PPC…
  • WordPress web developing and webmaster
  • Back-end web developer, UI/UX
  • Mechatronics Engineer
  • Inside sales and coordination
• Aware/familiar of the below platforms is a plus+
  • Zoho Books
  • Zoho Inventory
  • WordPress
  • Woocommerce

References

• All information provided in your application or CV must be accurate and carefully selected.
• Candidates should be able to provide any required references, supporting documents, certificates, or letters

Candidates should be able to pass a pre-employment assessment interview/test on:-

• • The ability to understand the basics of our
    • Products
    • Supply chain
  • MS Word and Excel (advance)
  • Drafting letters (advance)
  • Typing skills

Apply

Fill out the below form and upload

1. Your CV with a clear recent photo and full personal details
2. Related experience certificate/letter/portfolio