Website Petra Mechatronics

Function Areas

To support, assist or coordinate professionally tasks related to

Scope of work

The applicant should be able to handle skillfully the common known administrative assistant duties and responsibilities including but not limited to:

Handling all secretarial/clerical works
Be the main contact point of the company
Develop and maintain a filing system, both electronic and physical
Maintaining comprehensive and accurate records
Performing minor accounting and bookkeeping duties
Handling petty cash
Office facility management; stationery, furniture, IT…
Writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Answering phone calls, email, or massages and also on the behalf of the manager
Organize and monitor tasks, calendar, meetings; Including scheduling, sending reminders, and organizing catering when necessary
Support the managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Support the update and the maintaining of office policies and procedures
Create reports and charts

Qualifications

Female
Experience certificate/s related is a required (for all experienced applicants)
Able to handle the basic administrative assistant duties and responsibilities from day 1.
Minimum typing speed: 35WPM
Very good computer skills in MS Word, MS Excel, Outlook, PowerPoint
Able to handle outdoor admin work when required
Able to understand the basics of our products
Analytical and problem-solving skills
Telephone skills: inbound and outbound
Must be: Fast self-learner, confident personality, detail-oriented, 100% physically fit
Fluent in English with a very clear accent, excellent English grammar
Self-motivated with a results-driven approach, goal-oriented in meeting your own deadlines with little to no supervision.
Disciplined and organized with the ability to multi-task; always looking to meet all requested works by the stakeholders with excellent results and performance.
Good online search skills
Effective & efficient business communication skills
Good time management skills and the ability to prioritize work
Good looking
Know how to set up and solve basic computers, Windows, printer matters
You should be staying in an area where you have easy access to Business Bay and International City, or have your own car.

Qualifications as an advantage (plus+)

Working in an industry or environment close to ours is a plus+
Experience or strong background: FCL/LCL, international purchase, HR, IT, Finance is a plus+
Hands-on experience with Projects/CRM software is a plus+
Holding a UAE driving license is a plus+
Office management with team-leading experience is a plus+
Skilled and experienced with a total of 2 years minimum proven related experience is a plus+
Arabic is a plus+
Holding a university/diploma degree related to business, finance, logistics, IT, or engineering is a plus+
Aware of the jobs of the below is a plus+
- HR Generalist
- IT technical recruiter
- Accounting and bookkeeping
- Supply Chain: Sea freight, 3PL, Technical Purchase…
- Digital Marketing: SEO, PPC…
- WordPress web developing and webmaster
- Back-end web developer, UI/UX
- Mechatronics Engineer
- Inside sales and coordination
Aware of the below platforms is a plus+
- Zoho Books
- Zoho Inventory
- WordPress
- Woocommerce

References

All information provided in your application or CV must be accurate and carefully selected.
Candidates should be able to provide any required references, supporting documents, certificates, or letters

Candidates should be able to pass a pre-employment assessment interview/test on:-

- Typing speed
- Drafting of letters
- MS Word and Excel (advance)
- Ability to understand our products (basic)

Apply