
Website Petra Mechatronics
- Job title: Administrative Assistant
- Career Level: Junior/Middle/Senior
- Job Ref: W-AA-211109
- Salary: 3,000-5,000 AED
- Opening: 2
- Location: Dubai International City/Business Bay – UAE
- Nationality: Any
- Related Industry: Any
Function Areas
To support, assist or coordinate professionally tasks related to
- Secretarial
- HR
- Recruiting
- Supply chain
- Tasks coordination/ Project Management
- Accounting & bookkeeping
- Digital Marketing
- Executive Assistant
Scope of work
The applicant should be able to handle skillfully the common known administrative assistant duties and responsibilities including but not limited to:
- Handling all secretarial/clerical works
- Be the main contact point of the company
- Develop and maintain a filing system, both electronic and physical
- Maintaining comprehensive and accurate records
- Performing minor accounting and bookkeeping duties
- Handling petty cash
- Office facility management; stationery, furniture, IT…
- Writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Answering phone calls, email, or massages and also on the behalf of the manager
- Organize and monitor tasks, calendar, meetings; Including scheduling, sending reminders, and organizing catering when necessary
- Support the managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Support the update and the maintaining of office policies and procedures
- Create reports and charts
Qualifications
- Female
- Experience certificate/s related is a required (for all experienced applicants)
- Able to handle the basic administrative assistant duties and responsibilities from day 1.
- Minimum typing speed: 35WPM
- Very good computer skills in MS Word, MS Excel, Outlook, PowerPoint
- Able to handle outdoor admin work when required
- Able to understand the basics of our products
- Analytical and problem-solving skills
- Telephone skills: inbound and outbound
- Must be: Fast self-learner, confident personality, detail-oriented, 100% physically fit
- Fluent in English with a very clear accent, excellent English grammar
- Self-motivated with a results-driven approach, goal-oriented in meeting your own deadlines with little to no supervision.
- Disciplined and organized with the ability to multi-task; always looking to meet all requested works by the stakeholders with excellent results and performance.
- Good online search skills
- Effective & efficient business communication skills
- Good time management skills and the ability to prioritize work
- Good looking
- Know how to set up and solve basic computers, Windows, printer matters
- You should be staying in an area where you have easy access to Business Bay and International City, or have your own car.
Qualifications as an advantage (plus+)
- Working in an industry or environment close to ours is a plus+
- Experience or strong background: FCL/LCL, international purchase, HR, IT, Finance is a plus+
- Hands-on experience with Projects/CRM software is a plus+
- Holding a UAE driving license is a plus+
- Office management with team-leading experience is a plus+
- Skilled and experienced with a total of 2 years minimum proven related experience is a plus+
- Arabic is a plus+
- Holding a university/diploma degree related to business, finance, logistics, IT, or engineering is a plus+
- Aware of the jobs of the below is a plus+
- HR Generalist
- IT technical recruiter
- Accounting and bookkeeping
- Supply Chain: Sea freight, 3PL, Technical Purchase…
- Digital Marketing: SEO, PPC…
- WordPress web developing and webmaster
- Back-end web developer, UI/UX
- Mechatronics Engineer
- Inside sales and coordination
- Aware of the below platforms is a plus+
- Zoho Books
- Zoho Inventory
- WordPress
- Woocommerce
References
- All information provided in your application or CV must be accurate and carefully selected.
- Candidates should be able to provide any required references, supporting documents, certificates, or letters
Candidates should be able to pass a pre-employment assessment interview/test on:-
-
- Typing speed
- Drafting of letters
- MS Word and Excel (advance)
- Ability to understand our products (basic)
Apply
Fill out the below form and upload
- Your CV with a clear recent photo and full personal details
- Related experience certificate/letter/portfolio