Admin | Administrative Assistant

• Job title: Administrative Assistant
• Career Level: Junior/Middle/Senior
• Job Ref: W-AA-211109
• Salary: 3,000-5,000 AED
• Opening: 2
• Location: Dubai International City/Business Bay – UAE 
• Nationality: Any
• Related Industry: Any

 

Function Areas

To support, assist or coordinate professionally tasks related to 

• Secretarial
• HR
• Recruiting
• Supply chain
• Tasks coordination/ Project Management
• Accounting & bookkeeping
• Digital Marketing
• Executive Assistant

 

Scope of work

The applicant should be able to handle skillfully the common known administrative assistant duties and responsibilities including but not limited to:

• Handling all secretarial/clerical works
• Be the main contact point of the company 
• Develop and maintain a filing system, both electronic and physical
• Maintaining comprehensive and accurate records
• Performing minor accounting and bookkeeping duties
• Handling petty cash
• Office facility management; stationery, furniture, IT… 
• Writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Answering phone calls, email, or massages and also on the behalf of the manager 
• Organize and monitor tasks, calendar, meetings; Including scheduling, sending reminders, and organizing catering when necessary
• Support the managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Support the update and the maintaining of office policies and procedures
• Create reports and charts

 

Qualifications

• Female
• Experience certificate/s related is a required (for all experienced applicants)
• Able to handle the basic administrative assistant duties and responsibilities from day 1.
• Minimum typing speed: 35WPM
• Very good computer skills in MS Word, MS Excel, Outlook, PowerPoint
• Able to handle outdoor admin work when required
• Able to understand the basics of our products
• Analytical and problem-solving skills
• Telephone skills: inbound and outbound 
• Must be: Fast self-learner, confident personality, detail-oriented, 100% physically fit
• Fluent in English with a very clear accent, excellent English grammar
• Self-motivated with a results-driven approach, goal-oriented in meeting your own deadlines with little to no supervision.
• Disciplined and organized with the ability to multi-task; always looking to meet all requested works by the stakeholders with excellent results and performance.
• Good online search skills
• Effective & efficient business communication skills
• Good time management skills and the ability to prioritize work
• Good looking
• Know how to set up and solve basic computers, Windows, printer matters
• You should be staying in an area where you have easy access to Business Bay and International City, or have your own car.

 

Qualifications as an advantage (plus+)

• Working in an industry or environment close to ours is a plus+
• Experience or strong background: FCL/LCL, international purchase, HR, IT, Finance is a plus+
• Hands-on experience with Projects/CRM software is a plus+
• Holding a UAE driving license is a plus+
• Office management with team-leading experience is a plus+
• Skilled and experienced with a total of 2 years minimum proven related experience is a plus+
• Arabic is a plus+
• Holding a university/diploma degree related to business, finance, logistics, IT, or engineering is a plus+
• Aware of the jobs of the below is a plus+
  • HR Generalist
  • IT technical recruiter
  • Accounting and bookkeeping
  • Supply Chain: Sea freight, 3PL, Technical Purchase…
  • Digital Marketing: SEO, PPC…
  • WordPress web developing and webmaster
  • Back-end web developer, UI/UX
  • Mechatronics Engineer
  • Inside sales and coordination
• Aware of the below platforms is a plus+
  • Zoho Books
  • Zoho Inventory
  • WordPress
  • Woocommerce

 

References

• All information provided in your application or CV must be accurate and carefully selected.
• Candidates should be able to provide any required references, supporting documents, certificates, or letters

Candidates should be able to pass a pre-employment assessment interview/test on:-

• • Typing speed
  • Drafting of letters
  • MS Word and Excel (advance)
  • Ability to understand our products (basic)

 

Apply

Fill out the below form and upload

1. Your CV with a clear recent photo and full personal details
2. Related experience certificate/letter/portfolio

 

Personal Info

---

Name *

GenderSelectMaleFemale

Date of Birth *

Nationality *

Phone *

Email Address *

Confirm your age *

Area/ Neighborhood *

City *

Emirate/State/Province *

Country *AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaAustraliaArubaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBruneiBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCabo VerdeCayman IslandsCentral African RepublicChadChileChina, People's Republic ofChristmas IslandCocos IslandsColombiaComorosCongo, Democratic Republic of theCongo, Republic of theCook IslandsCosta RicaCôte d'IvoireCroatiaCubaCuraçaoCyprusCzech RepublicDenmarkDjiboutiDominicaDominican RepublicEast TimorEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrance, MetropolitanFrench GuianaFrench PolynesiaFrench South TerritoriesGabonGambiaGeorgiaGermanyGuernseyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuineaGuinea-BissauGuyanaHaitiHeard Island And Mcdonald IslandHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsraelItalyJamaicaJapanJerseyJohnston IslandJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKosovoKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacauNorth MacedoniaMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontserratMontenegroMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNetherlands AntillesNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairn IslandsPolandPortugalPuerto RicoQatarReunion IslandRomaniaRussiaRwandaSaint Kitts and NevisSaint LuciaSaint Vincent and the GrenadinesSamoaSaint HelenaSaint Pierre & MiquelonSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and South SandwichSpainSri LankaStateless PersonsSudanSudan, SouthSurinameSvalbard and Jan MayenSwazilandSwedenSwitzerlandSyriaTaiwan, Republic of ChinaTajikistanTanzaniaThailandTogoTokelauTongaTrinidad and TobagoTunisiaTurkeyTurkmenistanTurks And Caicos IslandsTuvaluUgandaUkraineUnited Arab EmiratesUnited KingdomUS Minor Outlying IslandsUnited States of America (USA)UruguayUzbekistanVanuatuVatican CityVenezuelaVietnamVirgin Islands, BritishVirgin Islands, U.S.Wallis And Futuna IslandsWestern SaharaYemen Arab Rep.Yemen DemocraticZambiaZimbabwe

Eligibility Criteria

---

How do you describe your qualificationSkilled and experienced as Administrative Assistant or EASkilled and experienced in other positionsFresher

Experience

---

How long is your total experience handling administrative tasks and responsibilities? *Less than 2 yearsMore than 2 years

Have you got a similar position before?NoNo, but it was closeYes

Can you provide an attested higher education certificate?NoYes

Can you provide related experience certificate?NoYes

Brief on the industry or product or niche of the companies you worked with? *

Do you have experience with HR?NoYes

Have you participated in recruitment?NoYes

Do you have experience related to accounting & bookkeeping?NoYes

Do you have experience related to international supply chain?NoYes

Skills

---

Can you do outdoor admin tasks and visits?NoYes

Do you have experience in doing outdoor admin tasks? *NoYes

What is your typing speed (WPM)? *

Are you skilled and experienced in Excel ?No not that muchYes I am goodYes I am highly skilled and experienced

Are you skilled and experienced in MS Word?No not that muchYes I am goodYes I am highly skilled and experienced

Are you skilled and experienced in handling petty cash?NoYes

Are you skilled and experienced in organizing calendars and tasks?NoYes

Our Products

---

Are you a fast self learner?NoYes

What sensor does a weighing scale use?ThermocoupleRTD sensorHydrostatic level sensorLoad cell

Highlight

---

Brief why you would be the ideal candidate for the position you are applying for? *

HR

---

Describe how your transportation will be to our offices? *It's preferred to be staying in an area where you have easy access to International City, Deira or have your own car.

What are your higher educational qualifications? *

What languages do you speak? *

How much is or was your last salary? *

How much salary you are looking for? *

What is the reason for leaving your last or current employer? *

What is the size of your last or current employer? (number of employees) *

How long is your notice period? *

Do you have a UAE car driving license? *NoYes

Do you have any UAE visa? *NoYes

What is the type of your UAE visa? *Visit visaEmployment visaFamily / DependentFreelancer / InvestorMention the type of your visa even if its been expired or canceled but you are still in UAE

Additional

---

Do you have the ability to do international business travels? *NoYes

Do you have experience in international business trips? *NoYes

Select if any special/additional skills you have

Zoho BooksZoho InventoryNaukriGulf employer portalLinkedIn employer portalWordPressWooCommerceeCommerce products upload/updateSocial Media AdminCanvaSEOSEMLCL/FCLInternational Procurement (B2B)Pricing using ExcelQuotations using WordArabic SpeakerAble to work on from the start

Your Application

---

Cover Letter

Upload your CV, cover letter, portfolio files and related experience letter *

Drag and Drop (or) Choose Files

Declaration

---

Information *

I hereby declare that the information provided is 100% true and correct

Verification *

I accept that all official certificates and letters can be checked and verified

Acceptance test *

I accept that all stated skills and expertise can be included in the pre-employment test 

Submit Application

Please do not fill in this field.